Expense Resources
Email Cheryle & Jennifer with any questions! accounting@midwestpbis.org
**Under Construction**

Expense Vouchers 
for the Current Fiscal Year
  • Midwest
  • Midwest In-District
  • UO
  • RENEW
  • Forum

Exemption & Permission Forms
  • Meeting/Conference Request
  • Out of State Travel form
  • Hotel Exemption
  • Car Rental

Monthly Checklist

1. Am I using the most recent vouchers?

2. Am I using the correct voucher for travel? Is my travel...
  • In-District/Contractual?
  • Federal?
3. Am I including all backup documents? For example:
  • current driver's license & car insurance?
  • airfare?
  • ground transit?
  • hotel bill?
  • exemptions, meeting/conf paperwork?
4. Did I use the shortest route for mileage, per mapquest?

5. Did I include my digital signature on all of the vouchers?

6. If meal worksheet was used, did I carry over daily totals to the first sheet of the voucher?

7. If any contractual/ in-district travel, did I add the info to the MW Training Log?

Frequently Asked Questions

Q: How do I calculate my maximum reimbursement for my internet
A: Generally speaking, follow these formulas:
  • (internet fee + applicable internet taxes/surcharges) * .65 = reimbursement
    • if you have less than 1.0FTE, you will then multiply the above by your FTE
  • if bundled services, calculate as follows: [(bundle fee total) / (total # of eligible bundled services] * .65 = reimbursement
    • if you have less than 1.0FTE, you will then multiply the above by your FTE

Q: How do I calculate my maximum reimbursement for my phone?
A: Generally speaking, follow these formulas:
  • (base account charge) + (individual line charges, including any taxes/surcharges applied to the individual line) = reimbursement
  • if you have less than 1.0FTE, you will then multiply the above by your FTE
  • cannot be reimbursed for insurance, equipment, or special charges like out of country fees

Q: Where do I find information for my Federal Travel? 
A1: To find max hotel reimbursement rate for the area you are staying, visit this webpage.

A2: To find meals & incidentals rate for the area you are staying, visit this webpage.

A3: To calculate your meals & incidentals for the trip, use this calculator tool

Q: How do I find a statement for my individual phone line to provide as backup?

A1: Verizon users, follow these steps.

Subpages (1): calculate
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Jennifer Norton,
Jul 15, 2019, 11:54 AM
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Jennifer Norton,
Jul 16, 2019, 6:12 PM
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Jennifer Norton,
May 20, 2019, 9:53 AM
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Jennifer Norton,
May 20, 2019, 9:53 AM
ĉ
Jennifer Norton,
Jul 15, 2019, 11:54 AM
ĉ
Jennifer Norton,
May 20, 2019, 9:54 AM
ĉ
Jennifer Norton,
May 20, 2019, 9:54 AM
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Jennifer Norton,
Jun 16, 2018, 8:22 AM
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Jennifer Norton,
Jun 16, 2018, 8:22 AM