In-district Training & Technical Assistance Process and Fees

last update: 7/24/18 ck

In-District Training Rates:

2018-19 Training in Illinois:

1st Trainer:  $1,425 per day, plus travel if more than 50 miles
2nd trainer (in same room):  $925 per day, plus travel if more than 50 miles

Note: Second trainer rates do not apply ff there are multiple trainers providing simultaneous presentations.  In these situations, the rate is  $1,425 per day EACH plus travel if more than 50 miles.

2018-19 Out of state training:
$1,500 per trainer, plus travel/per diem using Federal guidelines, regardless of number of trainers

Additional trainers recommended when any of the following conditions are met:
1. Curriculum is customized
2. When presenting to all-district staff or large buildings
3. When presenting to 70+ participants
4. The format (main session, breakouts, etc.) naturally requires for 2+ trainers)

Basic Guidelines
  • All training and TA offered will be offered in one-day increments (no half days).
  • Unless otherwise negotiated with the district, staff travel costs will be charged separately for all locations 50 or more miles away.
  • We must have a Purchase Order (PO) or contract on file prior to the training or technical assistance date. 
    • If the training/technical assistance being provided is in Illinois and either (1) the total days to be provided is 5 or fewer or (2) the total days and travel expenses to be invoiced equals $5,000 or less, a PO may be submitted to secure the district’s commitment and allow us to move forward with planning.
    • If the training/technical assistance being provided is outside of Illinois or either (1) the total days to be provided is more than 5 or (1) the total days and travel expenses to be invoiced equals more than $5,000, we will need to have a contract in place with the district to move forward with planning.

Purchase Orders (Illinois only; 4 days/$5,700 or less total costs)
 

Purchase orders (POs) should be submitted via email to support@midwestpbis.org prior to the training or technical assistance date. Many districts have their own requirements for information that must be included on POs, however, the basic information we need for billing is:
  • Number of days to be provided
  • Daily rate to be charged
  • If travel will be invoiced, an indication that travel expenses will be included
  • Our Legal Name and Address Included:
  • SASED D/B/A Midwest PBIS Network
    2900 Ogden Ave
    Lisle, IL 60532
    accounting@midwestpbis.org
Attached are 2 examples of common POs received.  Sample Purchase Order 1, takes a generic approach which lists 3 days of “Training & Technical Assistance.” Sample Purchase Order 2, itemizes actual planned topics and dates per the district’s training plan.  Both examples contain the information we need for planning and invoicing.  The difference in descriptions is due to requirements from the individual districts.  If you receive a PO from a district, please make sure that all information we need is included and accurate before passing it on to support@midwestpbis.org.   Invoices are sent to district billing contracts via email.  If the PO does not provide a billing contact name and email address, please make sure this information is sent separately.   

Special note: The most common error we experience with POs is that our name and address information has not been updated in the district’s purchasing system.  Since this information is used by the district to send us payment, an old name and/or address may result in payment delays or checks returned to the district as undeliverable.     

Contract (Out-of-state and Illinois 5 days/$5,700 or more total costs)   

Contracts may originate from either the district or from us.  Please note that all contracts originating from Midwest PBIS Network must be reviewed and approved in advance by the SASED business office which may take up to 2 weeks. Examples of a few different contract options are attached for your information.  
  • Contracts originating from the district.  If a district chooses to create and execute a contract with us to provide training and technical assistance services, they will work with you to finalize the wording and terms according to their individual policy.
    • Please be sure to let them know that our legal contracting name is SASED d/b/a Midwest PBIS Network and our Tax ID is 36-2919494.
  • Contracts originating from the Midwest PBIS Network. If we will be creating and executing a contract with a district to provide training and technical assistance services, please send the following information to Brian, Sheri, and Cheryle:
    1. Legal district/organization name
    2. District/organization Tax ID number
    3. District/organization mailing address
    4. Contact name, email address, and phone number
    5. Draft training plan including potential dates whenever possible (provided by trainer)
    6. If travel costs will be charged to the district – itemized travel cost estimates for each day of training or technical assistance (provided by trainer)
Please keep in mind that it may take 2-3 weeks for us to prepare and receive an approved copy of the contract from SASED. A signed version of the contract must be received from the district prior to the start of the related training/technical assistance.
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Cheryle Kennelly,
Nov 6, 2017, 1:34 PM
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Cheryle Kennelly,
Nov 6, 2017, 1:34 PM